Ethical Supply Policy

Ethical Supply Policy
PoM are committed to our original and founding values of aid through trade. Fair Trade.

We have always sought to reduce inequalities in international trade and development by designing and purveying goods that can be manufactured by artisans exclusively in LDC’s using traditional methods of production thereby creating sustainable manufacturing opportunities for workers.

We seek to maintain long-term relationships with our producers, based on solidarity, trust and mutual respect. And often provide interest free pre payments of up to 50% of order values if requested.

We aim to promote a healthy working environment, fair standards, gender equality and environmental awareness and generally encourage the growth and adoption of ethical trading and responsible sourcing in all businesses.

Due to the nature of jewellery manufacture and the required experience and skill sets therein, it is unlikely that children would become involved with the production process.

With reference to ILO Conventions 138 and 182, Recommendation 146 (Minimum Age), Recommendation 190 (Worst Forms of Child Labour, children may participate in activities which culturally involve the whole community over a limited period of time.*

As such, PoM requires producers to disclose such short term involvement of children in traditional methods of production.

We uphold the UN Convention on the Rights of the Child, in addition to local laws and social customs so as to ensure that the participation of children (if any) in traditional production processes does not adversely affect their well-being, security, educational requirements and need for play.

Children must not be exploited, and their health and safety must be protected.

Children under the age of 15 shall not be recruited or employed, unless the local minimum age for work or mandatory schooling specifies a higher age or if International Labour Organisation (ILO) developing country exemptions apply. *

*Reference: ILO Conventions 138 and 182, Recommendation 146 (Minimum Age), Recommendation 190 (Worst Forms of Child Labour).


In short we care about people


Please see below for full details of our Ethical Trading and Responsible Sourcing Code of Practice


(A) Implementation of the code

i) Suppliers are expected to establish management systems for delivering compliance to this Code, and maintain records demonstrating compliance. An individual in a senior management position should be appointed to ensure compliance with the Code.

ii) Suppliers are expected to communicate the requirements of this Code to all employees, suppliers and any out-workers or sub-contractors engaged in their supply chain. Suppliers should take steps to ensure that their suppliers and sub-contractors comply with requirements of this Code. Suppliers should also provide means for employees to report or discuss non-compliances confidentially.

iii) Suppliers shall comply with all applicable national laws in the countries in which they operate and all relevant ILO conventions. Where these standards differ, the standard that provides workers with greater protection will prevail.

iv) Suppliers shall comply with all Peace of Mind policies related to Responsible Sourcing.



Reference: ILO Conventions 81 (Labour Inspection).



(B) Employment of Children


i) Children under the age of 15 shall not be recruited or employed, unless the local minimum age for work or mandatory schooling specifies a higher age or if International Labour Organisation (ILO) developing country exemptions apply. Children must not be exploited, denied education and their health and safety must be protected. Children may participate in activities which culturally involve the whole community over a limited period of time.


ii) Children and young people under 18 shall not be expected to work throughout the night or under potentially hazardous conditions.


iii) If children or young people are found working for any supplier, the supplier involved will be expected to cease the practice and provide remediation for the children or young people concerned, including support for the child to attend and remain in quality education until no longer a child. Suppliers shall clearly document and communicate their policies for dealing with under age children identified even if there are no known children employed.



Reference: ILO Conventions 138 and 182, Recommendation 146 (Minimum Age), Recommendation 190 (Worst Forms of Child Labour).



(C) Forced Labour


i) There shall be no forced, bonded or involuntary labour of any description.


ii) Suppliers shall allow their employees the right to leave after giving reasonable notice.


iii) Workers shall not be required to lodge deposits or I.D. papers unless it is a legal requirement to do so. In all circumstances these must be returned promptly upon cessation of employment.



Reference: ILO Conventions 29 and 105, Recommendation 35 (Forced and Bonded Labour).



(D) Health, Safety and Hygiene


i) Every effort shall be made to provide a safe and hygienic working environment. Adequate steps should be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work. Suppliers must have appropriate procedures in place to deal with serious injuries.


ii) Suppliers must complete fully documented risk assessments of their sites and accommodation provided, and regularly monitor risks posed to workers’ health and safety.


iii) Suppliers are expected to assign a senior management representative to be responsible for health and safety issues. Suppliers should set up procedures to consult with employees to seek their contribution in assessing the site’s health and safety and in developing health and safety standards.


iv) No worker shall be employed in potentially hazardous conditions without receiving adequate safety training and supervision. Records of safety training must be available for inspection. Individual workers must be able to demonstrate their understanding of the job and the ability to perform it to at least the minimum standard required by their employer.


v) Suppliers shall provide essential items of climatically appropriate protective clothing and safety equipment free of charge to their workers.


vi) Workers shall be provided with access to potable drinking water, clean toilets, and (if appropriate) washing facilities.


vii) Where provided, accommodation shall be safe, clean and meet the basic needs of workers. Secure storage facilities should be provided. Suppliers should provide a range of mixed gender, segregated and family accommodation as appropriate for the number of workers housed.


viii) Where management provides dedicated transport for the movement of the workforce to, from, or within the workplace, these shall conform to the minimum standards set down in the appropriate national transport legislation. In the absence of such legislation, the management shall make every reasonable effort to minimise risk to the workforce whilst transporting them.


ix) Food, beverages and domestic goods offered for sale to workers shall be at price levels no higher than those prevailing nationally.



Reference: ILO Convention 155 & Recommendation 164 (Occupational Safety & Health), ILO Convention 190 & Recommendations (Safety and Health in Agriculture).



(E) Discipline


i) Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation is not acceptable.


ii) Disciplinary and grievance procedures shall be clearly documented and communicated to all employees. All disciplinary measures of a serious nature shall be recorded.


(F) Freedom of Association and Employee Representation


i) Suppliers shall recognise and respect the rights of workers to freely join associations (such as workers councils, trade unions and workers associations) which can collectively represent their interests. Employers shall not interfere with or attempt to dominate or control such bodies, nor discriminate against workers choosing to belong to them.


ii) Suppliers shall respect the rights of such workers’ associations to represent their members, and to bargain collectively as defined and interpreted by the ILO and national legal framework.


iii) Suppliers must share with their employees information which will affect working conditions, and develop effective mechanisms for consultation.


iv) Where the right to freedom of association and collective bargaining is not permissible under national law, suppliers should facilitate the development parallel means of independent and free association and bargaining.



Reference: ILO Conventions 87 and 98. Also relevant are Convention 135 and Recommendation 143 (Workers’ Representatives), and Convention 154 (Collective Bargaining).



(G) Working Hours


i) Workers shall not be expected to work in excess of 48 hours per week or less if there is a lower national limit or an agreed industry norm.


ii) Overtime shall be voluntary, limited to no more than 12 hours per week, and not requested on a regular basis, it shall be paid at a premium rate or in accordance with national legislation.


iii) There shall be proper provision for rest and sleep. Breaks, holiday allowance and rest periods shall be in full accordance with national law. Individual workers shall have on average at least one full day’s rest per 7 days or the equivalent if shift work is involved.


(H) Equality of Treatment


i) There shall be no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on (but not limited to) gender, age, disability, national origin, race, marital status, sexual orientation, political opinion, union (or non-union) membership, religion, or caste.


ii) Workers must not be expected to perform duties incompatible with their physical or mental abilities.



Reference: ILO Conventions 100 and 111, Recommendations 90 and 111 (Equal Remuneration, Discrimination (Employment and Occupation)), ILO Conventions 122 (Employment Policy), ILO Convention 159 & Recommendation 168 (Vocation Rehabilitation & Employment/Disabled Persons).



(I) Wages


i) Wages and benefits shall be at least fully comparable with locally benchmarked industry norms or national legal requirements, whichever is higher. Wages shall always be sufficient for basic needs whilst still providing some discretionary income.


ii) Before entering into employment, workers should be informed as to the payment process.

Wages shall be paid directly to the workers in the form of cash or cheques or into the workers’ nominated bank account, at the agreed intervals and in full. Information relating to wages shall be available to workers in an understandable form.



iii) No deductions from wages, other than those required by national law, shall be permitted without the express agreement of the worker concerned. Deduction from wages for disciplinary purposes shall not be permitted.



Reference: ILO Convention 131 and 90.



(J) Regular Employment


i) All workers shall be provided with simple, written contracts which must detail the terms and conditions of their employment. Contracts should be in the appropriate language for each worker.


ii) Employers must not employ workers on repeated temporary contracts or apprenticeship schemes merely to avoid paying wages and other benefits given to permanent workers.


iii) Employers shall encourage workers to participate in all state benefit schemes, especially sickness, injury, and retirement pensions. They shall offer advice to do so, if needed.


iv) The company must take effective steps, which are at least in compliance with the requirement or recommendations of government and/or local labour authorities, to avoid the employment of workers who do not have the legal right to work.


(K) Environment


i) Suppliers shall seek to make continuous improvements in their environmental performance and, as a minimum, comply with the requirements of local and international laws and regulations.


ii) Suppliers shall make practical efforts to minimise the use of energy, water and raw materials: where possible these resources shall be renewable.


iii) Suppliers shall make practical efforts to minimise waste and dispose of it in a safe, efficient, and environmentally responsible manner.


iv) Suppliers shall avoid contamination of the local environment and ensure that air, noise and odour pollution is within nationally defined limits.


v) Suppliers shall minimise chemical use and abide by international, national and sector specific

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